Feedback Meeting
In the feedback meeting, your issue committee will discuss the feedback from vetting with city staff.
Goal: Understand feedback from the reviewers and how to address it
Pre-work: review feedback from reviewers and identify questions
Invite: facilitators, or any issue committee members who want to join
Agenda
| item | disposition | time |
|---|---|---|
| Goal: How do we address reviewers concerns? | Info | 1 min |
| Review communication norms | Info | 3 min |
| Discuss reviewer feedback | Discuss | 30 min |
| Check alignment | Discuss | 10 min |
Pre-work: Review feedback
After you submit proposals, we’ll try to get several types of feedback:
Pre-vetting — the PB Manager will review projects, primarily for feasibility, e.g., “is this something the city can do?”
Expert feedback — we are hoping to will have faculty grad students in public health review proposals for potential impact—this feedback is FYI
Community feedback — we’ll share the proposals online and ask people to rate proposals and make comments
After proposal vetting by city staff, you’ll arrange to meet with staff to discuss the feedback. You can decide whether the facilitators, a representative, or the whole issue committee will meet with staff to discuss the feedback.
Before the meeting, make sure to read the staff feedback and write down any questions you have about the feedback or how to address it. Use this list of questions as an agenda for the meeting.
Discuss feedback
Go through your questions about the staff feedback one by one, and ask clarifying questions about what the feedback means, or ask if the staff have any recommendations about how to address the feedback.
Remember that feedback is a gift! While it’s natural to feel defensive about critiques, remember that the staff have useful expertise about community needs, proposal feasibility and possible solutions. Instead of rebutting their feedback, try to understand it and use it to make your proposal better. Ultimately you will decide which proposals to submit, so use your time with staff wisely.
After the meeting
Now that you have understood the staff feedback and how you might address it, add any new insights, decisions, or todos to your meeting notes.
Make sure to communicate these notes to the rest of your team.